Careers - MacEwan University

People who teach. People who research. People who support. People who inspire. This is who we are. In 2021, MacEwan University was named one of Canada’s best employers by Forbes Magazine and was the top Alberta-based employer on the list. Want to be a part of this great team? Available opportunities are listed below.

Database and Event Coordinator
Careers & Experience


MacEwan University inspires students with a powerful combination of academic excellence and personal learning experiences – ours is a connected culture that focuses on learner-centered teaching, and on providing opportunities for students to grow and achieve.

The university provides a transformative education in a creative, collaborative and supportive learning environment. More than 15,000 full- and part-time students are enrolled in more than 65 programs: four-year undergraduate degrees, applied degrees, university transfer programs and one- and two-year diploma and certificates. Additional offerings include university preparation, English as an Additional Language, professional and personal development courses and workshops, corporate training and the Conservatory of Music.


MacEwan university is searching for an Events & Database Assistant for our Careers & Experience department. This position is the subject matter expert for the department’s main information systems: responsible for ongoing development and configuration of the ORBIS (career platform) & Highre (virtual events) systems,, adding & configuring new modules and user groups, escalating technical issues to the vendor. The successful incumbent will work with new & existing employer clients, guiding and supporting them in recruitment activities at MacEwan.

This position is responsible for the planning, scheduling, coordination, promotion, and invoicing of campus recruitment events such as career fairs, employer info sessions in person and virtual.


  • IT proficiency to configure employer/customer relations systems (CRM) - Orbis and Highre

  • Problem solving to determine the source of a problem and find an effective solution to troubleshoot users access challenges

  • Works independently using own judgment to make decisions on achieving specific goals and to make decisions and planning and executing the services and programs our department has to offer

  • Strong Interpersonal skills and Oral Communication skills for strong relationship building with clients from various backgrounds

  • Superb leadership and supervision skills to coach and delegate work for student staff and student volunteers

  • Strong teamwork and collaboration by building relationships with internal contacts and external organizations

  • Superior time management skills due to the unpredictable nature of responsibilities assigned by prioritizing tasks base on the level of importance and impact
  • Analytical skills on statistical data for database and events reporting

  • Proven multi-tasking skills, organizational skills, and attention to detail

  • Ability to communicate concisely in written and verbal forms to diverse audiences and to coach

  • High degree of initiative and ability to work independently with minimal supervision

  • Numeracy skills for event and financial reporting


  • Minimum of 2 years of event management to ensure the ability to be reflective, innovative and creative in event design and delivery with enough depth of experience to trouble shoot issues as they arise

  • Minimum of 2 years of Orbis administration experience (specifically in Career, appointment, events, experiential learning and coop modules)

  • Minimum of 2 years of data analysis, business process reconfiguration, and elicitation and documentation of business requirements

  • Strong customer service skills and experience balancing the competing needs of diverse client and stakeholder groups

  • Previous experience supporting, troubleshooting, and maintaining configuration for a post-secondary CRM system is preferred

  • Knowledge on post-secondary student recruitment lifecycle in order to recommend and suggest to community partners


When you become part of the MacEwan team, you will enjoy a competitive salary. Our total compensation package includes:

  • Competitive base pay

  • Generous vacation time

  • Secure pension plan

  • Excellent benefits package

  • Continuous learning culture

  • Opportunities for career growth

How to Apply

Only applications received electronically will be considered. To apply, go to and select the job posting.

Thank you for your interest in employment with MacEwan University. We will be reviewing all applications to select the candidates whose qualifications and experience most closely meet our needs. Only applicants selected for interviews will be contacted.
For general inquiries, please contact us at [email protected]


This position is included under the MacEwan Staff Association Collective Agreement. Please note, initial salary placement for external candidates is limited to the first five steps of the salary grid.


MacEwan University is committed to diversity, equity, and inclusion.  We encourage Indigenous people, persons living with a disability, sexual and gender minorities, women, and members of all minority groups to apply and to self-identify. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

We strive to provide an inclusive and barrier-free work environment, beginning with the hiring process. If you have special assessment needs, we want to ensure you have the support you need to showcase your abilities. Please disclose any requirements when contacted for an interview. This information will be kept confidential.

Category Full-Time Continuing
Salary MSA Band D (Steps 1-5): $25.38 - $31.44 per hour
Closing Date October 11, 2021
Competition No. 21.09.154
Apply Online Apply Now

Personal Information Collection Notification
Personal information is being collected to determine your qualifications for employment. This information is collected, used and protected under the authority of and in accordance with the provisions of the Freedom of Information and Protection of Privacy Act. It may be provided to non-HR members of a hiring and interview panel if your application advances to that stage of the hiring process. If you have any questions about these arrangements, please contact: Human Resources, University Services Centre, Rm. 10-600, 10700-104 Avenue, Edmonton, Alberta, T5J 4S2 or phone (780) 497-5434.


MacEwan University is committed to diversity, equity and inclusion. We encourage Indigenous people, persons living with a disability, sexual and gender minorities, women, and members of all minority groups to apply and self-identify. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.